Project progress update and monitor is the process of collecting, analyzing, and reporting the current status and performance of a project. It involves comparing the actual progress with the planned progress (represented with project baseline) and identifying any deviations, issues, or risks that may affect the project’s objectives.
Purpose of Project Progress Update and Monitor
The main purpose of project progress update and monitor is to:
- Track the project’s performance: By measuring the project’s progress against the baseline, project managers can evaluate how well the project is meeting its scope, schedule, and cost objectives.
- Identify and resolve issues: By monitoring the project’s performance, project managers can identify any problems or challenges that may hinder the project’s success and take corrective actions to resolve them.
- Communicate the project’s status: By reporting the project’s progress to the stakeholders, project managers can keep them informed of the project’s achievements, challenges, and expectations.
- Control the project’s changes: By updating the project’s baseline and plans, project managers can ensure that any changes are properly documented, approved, and implemented.
Project Progress Update and Monitor in Scheduling Tools
Project scheduling tools like Primavera P6 and Microsoft Project have built-in features to facilitate project progress update and monitor. They allow project managers to:
- Enter the actual progress: Project managers can input the actual start and finish dates, duration, work, and cost of the project activities.
- Calculate the variance: Project scheduling tools can automatically calculate the variance between the actual and planned values of the project activities.
- Display the progress: Project scheduling tools can visually display the project’s progress using various views, charts, and reports.
- Update the baseline and plans: Project scheduling tools can help project managers update the project’s baseline and plans to reflect any approved changes.
In conclusion, project progress update and monitor is an essential process for ensuring the project’s success. It helps project managers track, measure, and report the project’s performance, identify and resolve issues, communicate the project’s status, and control the project’s changes. Project scheduling tools can assist project managers in performing this process efficiently and effectively.